Privacy Policy
Vectors Accounting (“we,” “us,” or “our”) is committed to protecting the privacy of our clients, website visitors, and stakeholders. This Privacy Policy outlines how we collect, use, store, and protect your personal and financial information.
1. Information We Collect
We collect personal and financial data necessary to provide accounting and financial services to nonprofit organizations. This includes:
- Personal Information: Name, email address, phone number, and job title.
- Financial Information: Banking details, invoices, tax records, payroll data, and grant reporting documents.
- Technical Information: IP addresses, browser type, and website usage data through cookies and analytics tools.
2. How We Use Your Information
We use the information collected to:
- Provide nonprofit bookkeeping, accounting, tax compliance, and financial advisory services.
- Process payroll and manage grants, donations, and fund accounting.
- Ensure CRA compliance and prepare financial reports.
- Improve our website, services, and customer support.
- Communicate important updates, service changes, and financial best practices.
3. Data Protection & Security
Vectors Accounting implements industry-standard security measures to safeguard your data, including:
- Encrypted storage of financial data.
- Secure access controls and password protection.
- Restricted access to sensitive information.
- Compliance with Canadian data privacy laws and industry standards.
4. Sharing of Information
We do not sell, rent, or trade your personal or financial information. However, we may share data in the following circumstances:
- With Third-Party Service Providers: To facilitate payroll processing, tax filing, or financial reporting on your behalf.
- Legal and Compliance Requirements: If required by law, CRA audits, or government regulations.
- With Your Explicit Consent: When you authorize us to share data with funders, auditors, or other stakeholders.
5. Data Retention
We retain financial and personal information for as long as necessary to comply with legal, regulatory, and contractual obligations. Data that is no longer required will be securely deleted or anonymized.
6. Your Rights & Choices
As a client or visitor, you have the right to:
- Access, update, or correct your personal information.
- Request deletion of data, subject to legal and financial record-keeping requirements.
- Opt out of marketing communications.
- Restrict or object to data processing in certain cases.
7. Cookies & Website Tracking
Our website uses cookies to enhance user experience and collect analytics data. You can disable cookies through your browser settings, but this may affect website functionality.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage users to review their policies separately.
9. Policy Updates
Vectors Accounting may update this Privacy Policy periodically. We will notify users of any material changes through our website or email communications.
10. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us at: info@VectorsGroup.com